Claiming Tax Exemptions

Submitting Tax-Exempt Documentation

You have the option to fax or email your exemption certificates to Dell’s Tax Department. Please clearly mark with your Dell customer number and email to Tax_Department@dell.com or fax to 1-800-433-9023.

Notes:

• Include your customer number and email address on your fax coversheet.
• Once validated, the exemption will be tied to that customer number.

Required Sales Tax Forms

Generally, Dell requires a copy of the "Bill To" customer's State Sales Tax Exemption certificate or Resale Certificate for the "Ship To" state.
Some states provide blank forms that must be presented to a vendor, while others have state-issued letters or certificates.

Note: It will depend on the type of exemption being claimed and the state in question what form is needed, or whether a certificate is required at all.

Please check the respective state's website for sales tax forms:

http://www.taxadmin.org/fta/link/forms.html

Notes:

• Please note that business permits, business licenses, certificates of authority, sales tax returns, sales tax numbers, or IRS income-tax exemption letters are not state sales tax exemption certificates.
• Sales/use tax is regularly a destination charge, determined by the ship-to state. (Exceptions do apply.)
• Thus, exemptions to the tax are based on the ship-to address/state.
• There may be additional requirements, depending on the exemption/state in question that the purchaser should take into consideration.

Claiming Tax Exemptions

Not all points mentioned below may apply to your state's certificate, nor is the list all-inclusive. Please make sure to complete all entries on the form, which helps to ensure that your exemption is claimed.

1. Reference your customer number and e-mail address on your coversheet.


2. Seller Information: Dell Marketing L.P.


3. Describe PROPERTY PURCHASED as COMPUTER EQUIPMENT AND/OR SOFTWARE.


4. Indicate the PURCHASER'S NAME as your COMPANY/ORGANIZATION'S NAME.
   (The bill-to name on your order/invoice must be the same name of the purchaser on the exemption documentation. When applicable, indicate you have a "doing business as" company name.)


5. Sign and date the form.

Keep in mind the following information if you are filling out the form for these types of exemptions:

Resale: Include RESELL OF COMPUTER EQUIPMENT AND/OR SOFTWARE or INTEGRATE COMPUTER EQUIPMENT AND/OR SOFTWARE as part of your nature of business.

Notes:

• Drop-shipments: Some states only exempt a reseller if they register in their state and/or provide specific documentation to the vendor; otherwise, the resale exemption is considered invalid.


• There should be a correlation between the items purchased from Dell and the nature of business of the purchaser as stated on the certificate.


• Resellers must fill out a resale certificate. Each state has a state form or a multi-state certificate to complete.

Exempt Organizations:

Non-profits are not necessarily exempt from state sales tax, although they may be exempt from federal income tax. States have specific requirements on what documentation is needed when claiming such an exemption.

Notes:

• Include supporting documentation regarding your exemption from state sales tax, such as state issued letters.


• Simply providing a copy of your sales tax permit, certificate of authority, sales tax return, sales tax number, or IRS exemption letter is not sufficient documentation of exemption.

Manufacturing:

Indicate how the computer equipment is used in your manufacturing process.

Note: Some states exempt from tax, or tax at a reduced rate, equipment used in certain manufacturing processes. In many instances, the machinery must be used directly in manufacturing. States have specific forms for this type of exemption. A multi-jurisdiction form is not valid documentation for this type of exemption.

Diplomats and Missions:

Exemptions are allowed, according to the U.S. Department of State, to certain foreign government personnel and offices under the authority of the Foreign Missions Act (22 USC 4301 et seq.)

1. Please fax a copy of the card, front and back, to the number listed above.


2. Additional information may be obtained on the Diplomatic Tax Exemptions website.

---

State Sales Tax Holidays in 2015


If your purchases qualify for a state sales tax holiday, your invoice will not reflect tax.

Please refer to the state websites provided (Table 1) for important additional details, including the following information:

• Lists of qualifying (exempt) and non-qualifying (taxable) equipment;
• Stipulations on determining the dollar limit;
• Time Zone Considerations;
• FAQs.

As individual states finalize their guidelines, the following table will be updated.

State	Dates (See Notes below)	Tax Free Limit	Shipping and Handling Part of Limit?	Taxed if Threshold Exceeded?	Time Zone Applied	Notes
Alabama	Aug 5 - 7, 2016	Up to $750 per item.	Yes	Yes	CST	See note in additional state details below.
Florida	Not allowing computer sales in Sales Tax Holiday for 2016		N/A	N/A	N/A
Georgia	July 30 - 31, 2016	Up to $1,000	No	Yes	EST
Louisiana	Aug 5 - 6, 2016	Up to $2,500 of sales price.	No	No	CST	State tax only. Locals may still apply.
Massachusetts	Aug 20 - 21, 2016	$2,500 or less per item	N/A	N/A	N/A	Pending HB 2635 Approval Purchasers paying with business credit cards or checks must be charged tax.
Missouri	Aug 7 - 9, 2016	Up to $1,500 - (computers) Up to $350 - (software)	No	Yes	CST	State tax only. Locals may still apply.
New Mexico	Aug 5 - 7, 2016	Up to $1,000 - (Computers) Up to $500 - (Listed Peripherals)	No	Yes	MST
South Carolina	Aug 5 - 7, 2016	None	N/A	N/A	EST
Tennessee	July 29 - 31, 2016	Up to $1,500	Yes	Yes	CST

Table 1: 2016 State Sales Tax Holidays

---

FAQ'S

How Do I Get the State Tax Refund that was Charged when I Ordered Online?

Dell's tax department will make every effort to remove tax before the order is shipped.
However, if the order is shipped before the tax was removed; the tax department will process a credit back to the original form of payment within 3-4 weeks. Please feel free to email Tax_Department@dell.com for additional questions regarding your order.

Why does Dell charge Sales Tax ?

We cannot speak to the business practices of other companies however Dell is registered in most states and jurisdictions to collect and remit the appropriate sales tax unless the customer supplies us with an exemption certificate. Other internet retailers may not have nexus in the shipping jurisdiction and therefore do not charge sales tax or require an exemption certificate.