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joe_mcguire
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July 8th, 2005 16:00
Outlook--Exporting/Importing Appointments
Is there a good way to export/import appointments between OL2003 and OL2002?
I am having a problem exporting appointments, but not vCards, from OL2003 on my home computer (WinXPPro) to my office computer (Win2k/MS Exchange) which uses OL2002. I export an appointment from OL2003 (Actions, Forward as iCalendar) to my office e-mail address. It is attached to the e-mail as an *.ics file. Using OL Web Access I open OL2002 and see the incoming e-mail with the appointment and open it. I save it (File, Save Attachment) to a folder I keep for vCards and such stuff. However, as I am doing this I notice that the file is no long an *.ics file but a *.msg. When I try to import the appointment OL2003 goes right to my vCard folder where I saved the appointment but nothing shows up (except vCards I have previously imported but not yet deleted from the folder. If I open the folder in Win Explorer I can see my appointment with its *.msg extension.
I have also tried opening the saved file and then using (in OL2003) File, Copy to Folder and selecting the OL Calendar. When I open OL the aappointment does not appear at the correct date and time. Instead a blank appointment appears in today's calendar. Open it up and the thing is blank except for the date and time, which is the date and time I copied the *.msg file to the Calendar folder, and an icon in the large window in the lower part of the "appointment" page. Open that and you can see not an actual OL-style appopintment but something vaguely resembling it with with a sort of narrative date and time spelled out, including the time expressed in GMT!!. Wierd. And nearly pointless.
Any suggestions?
I am having a problem exporting appointments, but not vCards, from OL2003 on my home computer (WinXPPro) to my office computer (Win2k/MS Exchange) which uses OL2002. I export an appointment from OL2003 (Actions, Forward as iCalendar) to my office e-mail address. It is attached to the e-mail as an *.ics file. Using OL Web Access I open OL2002 and see the incoming e-mail with the appointment and open it. I save it (File, Save Attachment) to a folder I keep for vCards and such stuff. However, as I am doing this I notice that the file is no long an *.ics file but a *.msg. When I try to import the appointment OL2003 goes right to my vCard folder where I saved the appointment but nothing shows up (except vCards I have previously imported but not yet deleted from the folder. If I open the folder in Win Explorer I can see my appointment with its *.msg extension.
I have also tried opening the saved file and then using (in OL2003) File, Copy to Folder and selecting the OL Calendar. When I open OL the aappointment does not appear at the correct date and time. Instead a blank appointment appears in today's calendar. Open it up and the thing is blank except for the date and time, which is the date and time I copied the *.msg file to the Calendar folder, and an icon in the large window in the lower part of the "appointment" page. Open that and you can see not an actual OL-style appopintment but something vaguely resembling it with with a sort of narrative date and time spelled out, including the time expressed in GMT!!. Wierd. And nearly pointless.
Any suggestions?
joe_mcguire
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Posted July 12th, 2005 19:00
No I haven't. I can't see a way to export a single appointment. I seemto be able to export the whole of myk Outlook data, or maybe there will be a provision along the way to get more specific, but when I tried in the calendar to export to a CSV file I got an erro rmessage asking me if I wanted to install a translator, Is there a simple procedure for what you describe?- So you wanted to export a single Appointment? Sorry but I was under the impression you wanted to export all Appointments and events stored in Calendar and import it elsewhere.If CSV doesn't work for you, try exporting to a PST file.File > Import and Export > Export to a file > select PST file > select the system folder you wish to export > create the file at a folder/location of your choice.....
@joe_mcguire wrote:
Indeed, I want to transfer/export individual appointments, specifically to e-mail them to my office where I can import them to my Outlook Calendar (which, in turn, shows up on my Palm, etc.) I cannot see any way to "export" an individual appopintment, onlky to "send" it either as a *.ics file directly or to save it as a *.ics file and then e-mail it. However, it still comes out the other end as a *.msg file and cannot be imported. At the receiving end there is an option to save the thing to a folder, such as Calendar, but I end up with something wierd--sort of a message within an appointment. Am I missing some simple step?
Have you ever considered signing up for Microsoft Exchange so that you could have one repository for your appointments?
joe_mcguire
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Posted July 13th, 2005 20:00
Indeed, I want to transfer/export individual appointments, specifically to e-mail them to my office where I can import them to my Outlook Calendar (which, in turn, shows up on my Palm, etc.) I cannot see any way to "export" an individual appopintment, onlky to "send" it either as a *.ics file directly or to save it as a *.ics file and then e-mail it. However, it still comes out the other end as a *.msg file and cannot be imported. At the receiving end there is an option to save the thing to a folder, such as Calendar, but I end up with something wierd--sort of a message within an appointment. Am I missing some simple step?- There is a manual way to "export" individual appointments. Give this a try.
- Create a new PST file in OL.
- Create a new Calendar folder in this PST file.
- Go to your default Calendar and select the appointments you need (may help if you switch your Calendar view to sort by Category)
- From the menu, select Edit > Copy to folder, and select the Calendar folder created in #2.
- When done, close this new PST file (pls do not miss this step), and exit OL.
- Restart OL and email this PST to your work account (or on a CD, etc.).
At the other end, save the PST file to a folder of choice on the hard drive, make sure its attribute has not been set to read Only (important), then open the file in OL and move/copy the items (again, works better if viewed by Category) from this PST to your default Calendar. After verifying your appointments have been "imported" correctly, you can close this PST file, and you can delete it from your HDD after closing OL (the file is still locked down by current OL session even closed, see #5 above).
Good luck.
Message Edited by esquire on 07-14-2005 09:08 AM
@joe_mcguire wrote:
Oy gewalt! This work-around sounds like it might actually work, although it seems like a long way to Tipperary. In fact, it sort of makes doing it all manually seem a whole lot simpler! (Makes one wonder what the heck "export/import" is supposed to mean. Most reasonable people would assume it means just what it says: Export an appointment or import one. But, of course, we ARE talking Microsoft.)
Why not go the Exchange route?joe_mcguire
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Posted July 14th, 2005 02:00
Sounds interesting. What is Microsoft Exchange? We of course are using a Microsoft Exchange Server, along with Outlook Web Access and Microsoft Terminal Server, but I expect you are talking about something quite different. (We previously used a dial-up synchronization with the Exchange Server, which in some ways was a lot simpler--at least for Outlook. Just synchronize at intervals. No need to export/import. Very limited access to the corporate network, though) But with Terminal Server the access is through the internet. Great while the internet is available but nothing is resident on my laptop. So I have OL for my personal use on the laptop. This looks like trying to keep two separate calendars (and "synching" certain appointments by export/import) might be a fool's errand.
Note: While this OL issue seems to be a drawback, MS Termminal Server allows me full high speed remote access to our corporate network, which is extremely important.joe_mcguire
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Posted July 14th, 2005 02:00
Oy gewalt! This work-around sounds like it might actually work, although it seems like a long way to Tipperary. In fact, it sort of makes doing it all manually seem a whole lot simpler! (Makes one wonder what the heck "export/import" is supposed to mean. Most reasonable people would assume it means just what it says: Export an appointment or import one. But, of course, we ARE talking Microsoft.)
esquire
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Posted July 9th, 2005 01:00