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January 31st, 2008 03:00
Shortcutting & Jurnaling
In a Lotus environment & a server with 1000 mailboxes, if you want to journal a lesser no. i.e. 200 mailboxes, EMC recommends using Collection/Exclusion rules to journal only specific mailboxes.
When you run an EmailXtract job, you get a prompt "If you are creating shortcut you need to ensure that you do not have collection / exclusion rules defined within EmailXtender which can cause messages to be discarded while shortcuts still reference them."
My requirement is journaling enabled for 200 mailboxes for future mails, archive their older mails, shortcut older mails and weekly shortcut the mails that have been archived through journaling during the week.
How do we handle the above scenario where rules are required for journaling and same mailboxes need to be shortcut?
When you run an EmailXtract job, you get a prompt "If you are creating shortcut you need to ensure that you do not have collection / exclusion rules defined within EmailXtender which can cause messages to be discarded while shortcuts still reference them."
My requirement is journaling enabled for 200 mailboxes for future mails, archive their older mails, shortcut older mails and weekly shortcut the mails that have been archived through journaling during the week.
How do we handle the above scenario where rules are required for journaling and same mailboxes need to be shortcut?
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jskoecher
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February 6th, 2008 00:00
very interesting recommendation from EMC. Will think about this...
But to my understanding, the Collection/Exlusion-rules do not get in conflict with the Emailxtract task, they rather augment them. I also cannot agree with your quote "If you are creating shortcut you need to ensure that you do not have collection / exclusion rules defined within EmailXtender which can cause messages to be discarded while shortcuts still reference them." - If "discarded means "left unchanged alone", well, then it's okay.
In one environment I have exclusion rule setup for messages that are marked in the subject line to be spam. These messages are delivered to the user mailboxes, but cannot be archived by EmailXtract whatsoever (the Collection/Exclusion-rules cannot be "overwritten" by EmailXtract).
But when running an EmailXtract task, I select to shortcut only those messages that have been archived previously. As -in my case- the spam messages are not shortcutted, they still remain as complete messages in the users mailbox.
Hope that helps somehow.
Regards, Jochen.
amediratta
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February 6th, 2008 18:00
What I understand is that a collection/exclusion rule do not conflict an EmailXtract task. So, in my case:
1. I can have a collection rule that should work for journal mails.
2. For archiving older mailboxes, I can use EmailXtract task ans select only required mailboxes.
3. For shortcutting, I can mark "shortcut previously archived" item. So the mails that I have been archvied either by EmailXtract task OR journalling should only get shortcutted. What would happen to the other items?
The quote I have mentioned is the message that comes up every time you create an EmailXtract shortcut task. I am not sure what discarded would mean here.
The example that you have given suggests that your rule is working in a situation where EmailXtract archive task is being run.
jskoecher
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February 7th, 2008 00:00
yes, your three steps you outlined should work - as it does for me. The only difference is, that I don't select specific mailboxes in a collection rule.
- On your mail server you journal all mails.
- In your EX collection rule you'd enter the required mailboxes you need to archive.
=> As a result only mails with the 200 listed email-addresses will be archived. All other messages will be discarded.
- You run an EmailXtract archive and shortcut task on the required mailboxes only.
=> All these messages should be archived and shortcutted fine.
=> In case in one of these required mailboxes they have mail items e.g. "copied" to their mailbox (which does not contain either one of the required users email addresses), these would be left untouched (not archived and not shorcutted) in the mailbox.
If you have the means, you might want to test this as a "proof-of-concept" for the customer and yourself. But I cannot think of any reasons why this should not work.
Keep well,
Jochen.
amediratta
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February 9th, 2008 00:00
yes, your three steps you outlined should work - as
it does for me. The only difference is, that I don't
select specific mailboxes in a collection rule.
- On your mail server you journal all mails.
- In your EX collection rule you'd enter the required
mailboxes you need to archive.
=> As a result only mails with the 200 listed
email-addresses will be archived. All other messages
will be discarded.
I hope, it would work for jounaling as well.
the required mailboxes only.
For archiving it is OK but If I am journaling message, I can directly run shortcut: I don't think I need to run archving again for them. I can just run shortcut with "Previously Archived Items".
jskoecher
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February 9th, 2008 01:00
Yes, it has to. Remember: EX doesn't differentiate between the mechanism of archiving. The collection/exclusion rule does apply to the archive in general and does not make a difference how you archive. So yes, this will work for journaling as well.
Yes, for new messages that have been journaled, you can directly run a shortcut task. You only need the EmailXtract task to archive the old messages.